Vision

To be the premier procurement unit renowned for excellence, innovation, and
sustainability, driving organizational success through strategic sourcing, ethical practices,
and collaborative partnerships.

Mission

Our mission is to efficiently and effectively manage the procurement process, ensuring
the timely acquisition of quality goods and services that support the organization’s
objectives. We are committed to:

  1. Excellence: Striving for procurement excellence through rigorous standards,
    continuous improvement, and a focus on delivering value for our organization.
  2. Innovation: Embracing innovation and technology to optimize procurement
    processes, reduce costs, and enhance supplier relationships.
  3. Sustainability: Promoting sustainability by sourcing environmentally responsible
    products and fostering sustainable supplier practices.
  4. Ethical Practices: Upholding the highest ethical standards in all our interactions,
    fostering transparency, fairness, and integrity.
  5. Collaboration: Building strong partnerships with suppliers, internal stakeholders,
    and the community, fostering a collaborative approach to procurement.
  6. Risk Management: Proactively identifying and mitigating procurement risks to
    safeguard the organization’s interests.
  7. Professional Development: Investing in our team’s professional development to
    stay at the forefront of procurement best practices.
    Through these principles, we contribute to the organization’s success, enabling it to
    achieve its mission and strategic goals while maintaining the highest standards of
    procurement professionalism.”

Goal

By 2026, equipped with professionals, highly driven employees, and integrating
technology for sustainability of organization’s mandate; social responsibility towards the
environment and continuous improvement of risk- free processes.

Services Standard

SERVICE: FACILITATE PROCUREMENT OF GOODS, SERVICES AND
INFRASTRUCTURE FOR THE PROVINCIAL GOVERNMENT OF
NORTHERN SAMAR (Competitive Bidding)
Schedule of Availability of Service: Monday – Friday 8:00AM to 5:00PM
Who may avail of service: PGNS Officials and Employees
What are the requirements: Approved Purchase Request

Step
No.
ACTIVITIESDURATIONRESPONSIBLE
PERSONNEL
FEE
1Receive approved Purchase Request from
end-user
5 minsRiza M. FloresNone
2Review the attached documentary
requirements of the PR
30 minsRiza M. Flores
Jacquilyn Joyce P. Castillo
Kathleen Joy E. Mendoza
None
3Complete documents:

Include the item in the agenda for start of
procurement process

Incomplete Documents:

Return to PGSO all documents and advise
end-user to comply lacking requirements
30 mins to

1 hour

30 mins
Riza M. Flores

Abram Cristian Pacle
Markyn A. Espinola
None
4Pre-Procurement Conference1 cd*BAC Committee and TWGNone
5Issuance of Invitation to Bid and posting of
bid opportunity on PhilGEPs
30 minsOliver Ted OrsolinoNone
6Sale of Bid Docs and printing of Bid DocsFrom 1
st day of
posting of bid
opportunity up
to before bid
opening
Oliver Ted Orsolino
Mailyn V. Balleta
Provincial Treasurer’s Office
Refer to Sec. 5,
Appendix 8, 2016
IRR of RA 9184,
Standard Rates
See BAC
Disclosure Board
7Pre-Bid1 cd*BAC,TWG and SecretariatNone
8Bid opening1 cd*BAC,TWG and SecretariatNone
9Evaluation1 cd to 7 cds*BAC,TWG and SecretariatNone
10Post Qualification2 cds to 45
cds*
BAC,TWG and SecretariatNone
11Issuance of Notice of Award1 cd to 15 cds*Diocela Remedillo
Kay-Anne B. Sosa
HoPE
None
12Issuance of Contract1 cd to 30 cds*Diocela Remedillo
Kay-Anne B. Sosa
HoPE
None
13Issuance of Notice To Proceed1 cd to 7 cds*Diocela Remedillo
Kay-Anne B. Sosa
HoPE
None
14Transmittal of complete procurement
documents to PGSO
1 cdDiocela Remedillo
Kay-Anne B. Sosa
HoPE
None


SERVICE: FACILITATE PROCUREMENT OF GOODS, SERVICES AND
INFRASTRUCTURE FOR THE PROVINCIAL GOVERNMENT OF
NORTHERN SAMAR (Alternative Mode of Procurement)
Schedule of Availability of Service: Monday – Friday 8:00AM to 5:00PM
Who may avail of service: PGNS Officials and Employees
What are the requirements: Approved Purchase Request

Step
No.
ACTIVITIESDURATIONRESPONSIBLE
PERSONNEL
FEE
1Receive approved Purchase Request from
end-user
5 minsRiza M. FloresNone
2Review the attached documentary
requirements of the PR
30 minsRiza M. Flores
Jacquilyn Joyce P.
Castillo
Kathleen Joy E.
Mendoza
None
3Complete documents:

Prepare agenda for start of
procurement process

Incomplete Documents: Return to
PGSO all documents and advise
end-user to comply lacking
requirements
30 mins to

1 hour

30 mins
Riza M. Flores

Abram Cristian Pacle
Markyn A. Espinola
None
4Send-out of Request for Quotation3 daysBernalyn C. Lozano
Joy Horcasitas
Luzviminda B. Miano
None
5Issuance of Notice of Award2 daysJenette M. Atencio
Erika E. Piaza
HoPE
None
6Issuance of Purchase Orde2 daysMary Rose Herrera
HoPE
None
7Transmittal of complete procurement
documents to PGSO
1 dayJacquilyn Joyce P.
Castillo
Kathleen Joy E.
Mendoza
None

Feedback and Redress Mechanism: Please let us know how we can serve you
better by doing the following:

  1. Accomplish the Customer Feedback Form and drop in the Suggestion Box
  2. Written or verbal communications will be entertained via: call at office phone no.
    (055) 500-2342 or email address at pgnsbac1@gmail.com or address your
    concerns to :

    Edwin Marino C. Ongchuan
    Governor
    Office of the Governor
    New Capitol Building, Brgy. Dalakit, Catarman, N. Samar 6400
    Thru: DR. JOSE LUIS ACOMPAÑADO, BAC Chairperson

    Thank you for helping us continuously serving you better